|Building a home can be stressful. Savvy homeowners choose a builder who will make it less so. But beyond making certain the company is licensed and insured and has provided a fair bid and a professional contract, how do owners determine whether a company will deliver on its promises and not tax their sanity? The answers lie in good systems. Companies with clearly defined management systems tend to be better organized, communicate more effectively and minimize unwanted surprises.
Three key systems that are key to a comfortable building process have to do with communications, schedules and responsibilities.
Communications. A recent Consumer Reports survey of more than 900 homeowners confirmed that, when it comes to building projects, miscommunication is the root of most ills. That’s why smart builders have solid processes for keeping homeowners informed at all times. Signs of a company that communicates well include detailed project descriptions (leaving no question about what the finished product will include), the ability to explain financial concepts (where, exactly, the dollars are going) and regular meetings.
Meetings eliminate problems by getting everyone to think through the job. A good example is the preconstruction meeting, where the homeowner meets with the builder’s team to review plans, schedules and job rules. This is also a time for the homeowner to ask questions and make requests (for example that certain trees be protected during construction).
Ongoing meetings, at a schedule agreed on by the builder and homeowner, tend to be shorter and less formal, but keep everyone updated on job progress and let the homeowner voice concerns and questions.
Schedules and Payments. The old adage “fail to plan, plan to fail” may have been penned by a builder: a schedule that details the job from start to finish is crucial to getting things done on time and within budget. Of course weather delays, delivery problems, change orders, and other unforeseen events can shift production schedules over time, but a well-managed company starts with a plan and updates everyone should dates change.
Payment schedules and processes are just as important. We ensure proper billing practices and control through the use of purchase orders, detailed client reporting, and periodic client meetings to review financial status and supplier/trade payment practices. We strive to ensure there are no errors or surprises.
Who, what, when? As a Professional Builder, we invest time to help our clients understand how our team is organized and how to interact with team members. Who will be responsible for the job at each stage, including the final closeout and punch list? Who to contact with questions or concerns, what’s the best way to make contact, and how long before you can expect a response?
Understanding how the builder handles these kind of issues has real payoffs. The answers will indicate how effectively a builder communicates, pays attention to details, and has systems for getting things done on time and according to plan — all of which help make the building process the positive experience it should be.